Document extraction: Purchase ordersinto your ERP without typing.

Read the order, match customer and items, create the sales order.

Every customer orders differently: by email, as a PDF, as an Excel list, sometimes as a scan. robodocxs reads every purchase order, finds customer, items and delivery address in your master data and hands the finished order to your ERP. Over 90% go through without intervention; your sales office checks the rest.

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SAP C4C

We read every purchase order down to the last line, however your customer lays it out.

Purchase order

Header
Buyer, order date and order number.
Delivery address
Where the goods go, often not to the head office.
Billing address
Where the invoice goes, if it differs.
Line items
Item number, description, quantity and price per line.
Delivery terms
Delivery date, shipping method and special instructions.
Payment terms
Payment period, early-payment discount and rebates.
Total and taxes
The total with taxes, fees and discounts.
Signature
Approval by the buyer.

Order forms: Where order slips still get faxed, your customers order by form.

Not every customer sends a clean purchase order. Whoever ticks paper slips, faxes or fills in an old PDF form today gets a personal order form from you: by link or QR code, with exactly the items they order from you. From there the order runs through robodocxs like any other – matching, review, ERP.

By link or QR code – open, with a password or with a login
Only the range this customer orders, with prices if you like, instead of a whole web shop
The same path into your ERP as any other order

Order forms at Oest

OrderMuster pharmacyCustomer no. 20417

Healing ointment, 50 g WH-50 · €6.90 3
Sensitive hand cream, 75 ml HC-75 · €4.20 0
Sun cream SPF 50, 200 ml SC-50 · €12.80 2
Lip balm stick, 4.8 g LP-48 · €2.40 2
Foot balm, 100 ml FB-100 · €5.60 0

Total€51.10

Order 2207

Example

Customer: 20417 · Muster pharmacy
Channel: Order form

Item no.	Qty	Amount
WH-50	3	€20.70
SC-50	2	€25.60
LP-48	2	€4.80

Total€51.10

Master data checked
Order 2207 in the ERP

OrderMuster DIY storeCustomer no. 30588

Wood screws 4 × 40, 200 pcs HS-440 · €7.90 2
Wall plugs 8 mm, 100 pcs DU-8 · €4.50 0
Masking tape 30 mm × 50 m MK-30 · €3.20 4
Sanitary silicone white, 310 ml SI-310 · €5.80 0
Work gloves, size 9 AH-9 · €2.90 2

Total€34.40

Order 5318

Example

Customer: 30588 · Muster DIY store
Channel: Order form

Item no.	Qty	Amount
HS-440	2	€15.80
MK-30	4	€12.80
AH-9	2	€5.80

Total€34.40

Master data checked
Order 5318 in the ERP

OrderMuster filling stationCustomer no. 10023

Engine oil 5W-30, 5 l MO-5W30-5 · €38.90 2
Engine oil 10W-40, 1 l MO-10W40-1 · €9.80 0
Gear oil 75W-90, 1 l GO-75W90-1 · €14.50 0
Screen wash antifreeze, 3 l SF-W-3 · €6.20 4
Coolant antifreeze, 1.5 l KF-15 · €7.90 1

Total€110.50

Order 4711

Example

Customer: 10023 · Muster filling station
Channel: Order form

Item no.	Qty	Amount
MO-5W30-5	2	€77.80
SF-W-3	4	€24.80
KF-15	1	€7.90

Total€110.50

Master data checked
Order 4711 in the ERP

instead of

paper slips
fax
phone photos
PDF forms

Whatever is recognized with certainty goes straight into the ERP. Your team checks the rest.

01

Matching

Customer, items and delivery address are matched against your master data.
automatic
02

Review

Uncertain spots are flagged, with the document right next to them.
only where needed
03

Handover

The data goes to your ERP by interface, webhook or file.
SAP, Dynamics, SelectLine, …

Balluff and Oest automate over 90% of their orders.

Balluff GmbH

Company
Balluff GmbH
Sector
Industrial automation
Employees
3,600 worldwide
Sites
20 integrated branches
Oest Group

Company
Oest Group
Sector
Oil, lubricants and energy industry
Employees
approx. 400