Capture orders
documents · sales@
done
- Customer10023 · Muster GmbH
- PO numberPO-12345
- Line items4 · item master ok
- Total€18,412.00
- Delivery date2026-10-14
Email → extraction → matching → ERPOrder 4711 created
Document extractionthat thinks all the way to your ERP.
robodocxs reads documents from every channel, matches them against your master data and hands checked data to your ERP, with over 90% automation.
Handover to these systems and more
- SAP C4C
From purchase orders to applications, every document takes the same route.
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Order entry
Orders from email, portal or form – checked as a sales order in your ERP.
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Invoices
Capture incoming invoices, check line items, hand over to accounting or ERP.
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Order confirmations
Match your suppliers' confirmations against your purchase order – see deviations at once.
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Supplier declarations
Preferential origin, validity and goods from long-term supplier's declarations.
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Quotes & RFQs
Read requests, match items, prepare the quote.
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Delivery notes
Capture delivery notes and match them against order and goods receipt.
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Tenders
Read bills of quantities and match positions to your products.
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CV screening
Capture CVs in a structured way and match them against the position.
Every document goes from the inbox into your ERP in three steps.
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01
Inbox
Email, upload, API, SFTP or order form – robodocxs takes documents where they arrive.
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02
Extraction and matching
The AI reads the document and matches it against your customer, item and supplier data.
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03
Review and handover
Your team only checks where the AI is unsure. Then the data goes to your ERP.
Balluff and Oest automate over 90% of their orders.
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Balluff GmbH
- Company
- Balluff GmbH
- Sector
- Industrial automation
- Employees
- 3,600 worldwide
- Sites
- 20 integrated branches
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Oest Group
- Company
- Oest Group
- Sector
- Oil, lubricants and energy industry
- Employees
- approx. 400
Purchasing and IT ask these questions before they start.
How much runs without human intervention?
Over 90% of documents. Balluff reaches a no-touch rate of 92%. Where the AI is unsure, it flags the spot and your team checks before anything goes into the ERP. That way only correct data arrives.
Which ERP systems does robodocxs hand over to?
Ready-made routes exist for SAP (via middleware), Microsoft Dynamics, SelectLine, Proffix, easybill and Timeline, among others. We reach any other system by webhook, REST API, SFTP or file.
How do documents get to robodocxs?
By email to a dedicated mailbox, by upload, through the REST API, by SFTP or through a digital order form.
Do I need to install anything?
No. robodocxs runs in the cloud, hosted in Frankfurt am Main.
What does it cost?
In the Flex model you pay per document, with no fixed costs. For Scale with ERP integration and your own rules, we make you an offer. The details are on the pricing page.
How do I get started?
Fastest with a free test account and your own documents. If you would rather talk to us first, book a demo.
Are the originals kept?
Yes. Every document stays available next to the captured data.
Is there an API?
Yes. Through the REST API you submit documents, fetch results and trigger processes.